Exhibitor Logistics Bulletin

All exhibiting companies MUST submit the Booth Approval form ASAP! Islands & Peninsulas will be required to include a booth design in order to receive written approval.

SUBMIT BOOTH APPROVAL

Login to the Exhibitor Resource Center using the link & password included in your Booth Confirmation email. If you need your Booth Confirmation email re-sent please email [email protected].

EDIT YOUR COMPANY PROFILE

Take advantage of the sponsorship and advertising opportunities to gain a competitive edge and increase your brand awareness!

SPONSORSHIP OPPORTUNITIES

Don’t miss out on important deadline dates!

 IMPORTANT EXHIBITOR TASKS

Place your order for Convention Data Services Lead Retrieval to maximize the return on your investment! Scan attendee badges at your booth and build a database of prospective customers.

LEAD RETRIEVAL

Any food and/or beverage sample must be the product of the exhibiting company. Anyone sampling food must follow the Food Sample Guidelines document from the Hilton and provide a signed copy to the Hilton Midtown. All food items and consumable samples need to be individually wrapped and beverages need to be served with a lid or straw whenever possible!

FOOD SAMPLE GUIDELINES

HOLD HARMLESS AGREEMENT

Wireless Internet (Wi-Fi) is available throughout public areas of the venue and in the exhibit hall. If you are streaming a video or presentation from the internet and uninterrupted bandwidth is vital, we recommend purchasing a dedicated internet drop for your booth.

ORDER INTERNET

Exhibitors may hand carry their items into and out of the facility using the entrance on the 54th Street. Hand carried freight is defined as on item that can be easily carried by an individual exhibitor, without the need for dollies, or other mechanized equipment. Bellman at the Hilton Midtown may assist exhibitors for a fee. 

No parking or unloading is allowed at the entrance of the facility; and the use of passenger elevators for movement of freight is not allowed. All packages are subject to inspection by facility personnel.

If you will require labor for delivering your materials to your booth from the dock, union labor will be available to help you with your drayage through Freeman. We encourage exhibitors to have their material delivered to the warehouse in advance to take advantage of the most cost-effective material handling rates.

SHIPPING & ON-SITE LOGISTICS

EXHIBIT HALL CARPET

  • Carpeting is existing hotel carpet. 

INCLUDED IN YOUR BOOTH

  • 8′ high black back drape
  • 3′ high black side dividers
  • Booths less than 300 sq. ft will receive a one-line identification sign
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